Microsoft Dynamics 365 Business Central
Microsoft Dynamics 365 Business Central is an ERP system designed for small and medium-sized enterprises, particularly those in the trade, services, distribution, and manufacturing sectors with moderately complex processes.It provides a unified work environment where data is entered once and is accessible to all departments within the organization.The financial and accounting module allows for general ledger management, handling of payables and receivables, fixed asset tracking, and cash flow control.It also supports the automation of operations such as invoicing, posting, and reporting.
The system is fully compliant with local legal regulations and supports multiple languages and currencies, making it a strong choice for companies operating internationally.
Its intuitive interface—aligned with the Microsoft 365 suite—along with the option to deploy either on-premises or in the cloud, and a broad ecosystem of partners and industry-specific add-ons, makes Business Central a flexible and scalable solution. For larger organizations with complex operational structures, it may be advisable to implement a more advanced system, such as Dynamics 365 Finance or Supply Chain Management (formerly Dynamics AX).
Microsoft Dynamics 365 was announced the best ERP system in 2024 by Forbes Advisor.
Microsoft Dynamics NAV (Navision)
Microsoft Dynamics NAV (formerly Navision) is a mid-market ERP system primarily intended for medium-sized and growing enterprises in the trade, distribution, and manufacturing sectors.
In Poland, typical NAV users are companies with multiple branches or subsidiaries that require a consistent and integrated system to manage their financial processes.
NAV enables the automatic posting of business transactions based on data from other modules, such as sales or logistics.This reduces the need for duplicate data entry and enhances the consistency of reporting.
The system combines intuitive operation with flexible configuration and was for many years one of the most popular ERP systems in Poland.
Although its development ended with the 2018 version, many companies still use NAV under perpetual licenses.However, in the long term, migrating to a more modern solution—such as Dynamics 365 Business Central—is recommended.
Microsoft Dynamics AX (Axapta)
Microsoft Dynamics AX (now available as Dynamics 365 Finance & Operations) is an advanced enterprise-class ERP system designed for large companies and corporations operating across multiple locations, countries, and currencies. It is particularly effective in the industrial sector, wholesale trade, retail chains, and project-based enterprises, where integrated management of finance, logistics, production, and services is essential.
The advanced financial and accounting module supports ledgers based on various accounting standards, complex chart of accounts, controlling, and the consolidation of subsidiary data. AX enables real-time reporting, automatic intercompany postings, and integration with advanced analytics tools such as Microsoft Power BI.
This is a solution for organizations that require high scalability, advanced automation, and full control over finances and operational processes in a complex business environment.
SAP ERP
SAP ERP is an advanced enterprise-class system designed for large and medium-sized enterprises with complex organizational structures and high demands for business process integration.
It covers all key areas of operation: finance, controlling, procurement, production, sales, logistics, and human resources management — all within a single, unified system environment.
The SAP FI (Financial Accounting) and CO (Controlling) modules provide comprehensive financial and accounting management, advanced controlling, and consolidation of data from multiple business entities — also in accordance with various reporting standards.
The system can operate both in the cloud model (SAP S/4HANA Cloud) and on-premises, supporting multiple currencies and languages.
SAP ERP is a global standard among corporations and public sector institutions, offering high scalability, compliance with local and international regulations, and full control over finances and operational processes.
SAP Business One
SAP Business One is a lighter version of the SAP system designed for small and medium-sized companies seeking a comprehensive yet affordable ERP solution.
It covers key business areas—from finance, sales, and purchasing to inventory management and basic production functions—enabling automation of accounting processes and recording of warehouse operations without the need for manual intervention.
The financial and accounting module supports maintaining a full general ledger, fixed asset tracking, and reporting compliant with, among others, Polish legal requirements.
The system also offers basic controlling and budgeting functions.
Thanks to its intuitive interface, which does not require advanced training, SAP Business One works well in organizations where a single person handles multiple operational roles.
Rozwiązanie to jest również chętnie wykorzystywane w spółkach zależnych dużych grup kapitałowych jako kompatybilna, ale mniej kosztowna alternatywa dla pełnego systemu SAP ERP.
IFS
IFS is an advanced ERP system designed for medium and large enterprises, particularly those operating in the service, manufacturing, and project-based industries.
The software supports four key areas of business operations: service and asset management, projects, manufacturing, and supply chain management.
The financial and accounting module allows for bookkeeping in multiple currencies and in compliance with various reporting standards. It supports fixed asset management, cost controlling, and project accounting.
IFS enables the management of multiple business entities, data consolidation, and automatic intercompany postings.The system is adapted to local legal requirements and offers easy integration with external IT tools.
IFS stands out from the competition with its clear structure, configurable flexibility, and the ability to be precisely tailored to the industry-specific and procedural needs of a given organization.
Comarch ERP Optima
Comarch ERP Optima is a flexible ERP-class system tailored to the specific needs of the Polish market.
Its modular structure enables precise customization of functionalities to match the requirements of various types of businesses—from sole proprietorships to medium-sized companies in the trade, service, and manufacturing sectors.
The system supports both full accounting (General Ledger) and simplified forms of record-keeping (Revenue and Expense Ledger, flat-rate tax).Optima is characterized by its modularity and scalability, allowing it to grow with the evolving needs of an organization. It enables, among other things, support for multiple companies, the transfer of accounting templates, and integration with additional Comarch services such as invoice OCR, the e-Shop platform, and the HR and payroll system (HRM).The system is available both as a desktop application and in the cloud. Its intuitive interface, fully aligned with Polish accounting terminology, makes it accessible even to less advanced users.
Although Optima meets the needs of companies operating in the domestic market very well, its limited adaptation to international standards and regulations may pose a barrier for businesses engaged in international operations.
Comarch ERP XL
Comarch ERP XL is an advanced Polish ERP system designed for medium and large enterprises that require a solution capable of handling complex business processes.
It represents a natural next step for companies that have outgrown the capabilities offered by Comarch ERP Optima.
The system enables comprehensive management of finance, accounting, sales, production, and warehouse operations.It supports full accounting— including multi-level chart of accounts, journal entries, automatic postings, preparation of financial statements, as well as the use of posting buffers and accounting templates.It also facilitates work in multiple currencies, foreign exchange differences reconciliation, and supports a variety of payment methods.
The fixed assets module enables detailed asset records, depreciation planning, and lease management.
Thanks to its extensive reporting and analysis features, Comarch ERP XL allows for real-time monitoring of the company’s financial situation and supports decision-making processes.
The system complies with Polish accounting and tax regulations, and its modular architecture allows it to be tailored to specific industry requirements and the individual needs of an organization.
Which accounting system to choose?
Implementing the right ERP system for accounting is not an easy task. If you are facing such a choice, it is worth consulting a partner who knows not only the theoretical capabilities of the systems but, above all, their practical applications across different industries and organizational environments.
At Ekoconsultant, we have been supporting companies in managing their accounting for over 25 years, leveraging experience gained from working with many ERP systems.
Together with our partner IT Vision, we can offer a comprehensive solution: implementation of the Dynamics 365 Business Central system, accounting services, as well as developer support throughout the entire cooperation period.
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